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Bid Awarded:

Summary Bids Awarded – 7 July 2020


 Project Title: Replacement of garage doors at Solid Waste Section

Procurement Number: Bid No. W/RFQ/MWB-40/2020

 Scope of contract: The purpose of this bid was to facilitate the following work at the garages of Solid Waste:

  • Supply and install six (6) new aluminum roller shutter doors
  • Repair one (1) existing roller shutter door
  • Replace six (6) wooden garage doors with aluminum slatted, sectional overhead doors
  • General repairs and electrical works (provision to me made for electrical points to allow for motorised operations for doors)
  1. Procurement method used: Request for sealed quotations
  2. Date of invitation of bids: 8 May 2020
  3. Closing date for submission of bids: 11 June 2020
  4. Date and place of opening of bids: 11 June 2020, Dolphin Boardroom
  5. Number of bids invited: Seven (7)
  6. Number of bids received by closing date: Two (2)
  7. Responsiveness of bids (all amounts exclusive of VAT but inclusive of contingencies)
Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive

l(Yes / No)

Actual Impact Group Consulting CC 554,293.30 Yes
Namweda Investment CC 609,000.00 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT but inclusive of contingencies)

Bidder’s Name Price at Bid Opening (N$) Price after adjustments (N$) Rank
Actual Impact Group Consulting CC 554,293.30 450,000.00 1
Namweda Investment CC 609,000.00 501,000.00 2

Best Evaluated Bids

Actual Impact Group Consulting CC for the adjusted amount of N$ 450,000.00 (excl. VAT).


Project Title: Paving at the Kuisebmond Stadium Basketball Court

Procurement Number: W/RFQ/MWB-45/2020 

  1. Scope of contract: Laying interlocking pavers at the basketball court at the Kuisebmond Stadium.
  2. Procurement method used: Request for sealed quotations
  3. Date of invitation of bids: 8 May 2020
  4. Closing date for submission of bids: 11 June 2020
  5. Date and place of opening of bids: 11 June 2020, Dolphin Boardroom
  6. Number of bids invited: Fifteen (15)
  7. Number of bids received by closing date: Three (3)
  8. Responsiveness of bids (all amounts exclusive of VAT)
Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive

(Yes / No)

Mono Trading CC 187,132.50 Yes
Triple Twenty Seven Trading CC 225,410.00 Yes
Menno’s Inn Trading CC 229,097.50 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT)

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections (N$) Rank
Mono Trading CC 187,132.50 187,135.75 1
Triple Twenty Seven Trading CC 225,410.00 225,410.00 2
Menno’s Inn Trading CC 229,097.50 229,097.50 3

Best Evaluated Bids

Mono Trading CC for the price of N$ 187,135.75 (excl. VAT).


Project Title: Consultancy services for infrastructure in Narraville Extension 8

Procurement Number: CS/RB/MWB-29/2020 

  1. Scope of Contract: Design and supervision of the provision of municipal services infrastructure (water, sewer, roads and electricity) in Extension 8, Narraville
  2. Procurement method used: Request for Proposals (Restricted Bidding)
  3. Date of invitation of bids: 25 February 2020
  4. Closing date for submission of bids: 20 March 2020
  5. Date and place of opening of bids: 20 March 2020, Dolphin Boardroom
  6. Number of bids invited: Fourteen (14)
  7. Number of bids received by closing date: Eight (8)
  8. Responsiveness of bids (all amounts exclusive of VAT)

 

Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive Reasons why bid is not responsive
ABD Consulting Engineers N/A No Did not obtain minimum required technical score
D&P Engineers & Environmental Consultants N/A No Did not obtain minimum required technical score
Dunamis/Pregon JV Consultants 2,381,690.96 Yes
Element Consulting Engineers 987,300.00 Yes
Ingenium Consulting Engineers t/a EMCON Civil/Structural Division N/A No Municipal Fitness / Registration Certificate expired before bid closing date
Om’kumoh Consulting Engineers 2,543,716.67 Yes
PHIM Consulting Engineers 1,565,111.20 Yes
WML Coast Consulting Engineers 700,000.00 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT)

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections / adjustments (N$) Fin Rank
Element Consulting Engineers 987,300.00 987,300.00 2
WML Coast Consulting Engineers 700,000.00 700,000.00 1
PHIM Consulting Engineers 1,565,111.20 1,565,111.20 3
Dunamis/Pregon JV Consultants 2,381,690.96 2,381,690.96 4
Om’kumoh Consulting Engineers 2,543,716.67 2,543,716.67 5

Table 9b. Financial Evaluation Scores

Bidder’s Name Bid Amount

(excl. provisional items and VAT)

Financial

Score

WML Coast Consulting Engineers N$ 700,000.00 30.00
Element Consulting Engineers N$ 987,300.00 25.02
PHIM Consulting Engineers N$ 1,565,111.20 22.35
Dunamis/Pregon JV Consultants N$ 2,381,690.96 16.20
Om’kumoh Consulting Engineers N$ 2,543,716.67 15.00

 

The total scores (technical and financial) of the qualifying bidders are presented in 9c below.

Table 9c: Total Bid Scores

Bidder’s Name Technical

Score

Financial

Score

Total Score
Element Consulting Engineers 57.75 25.02 82.77
WML Coast Consulting Engineers 46.50 30.00 76.50
PHIM Consulting Engineers 48.75 22.35 71.10
Dunamis/Pregon JV Consultants 52.00 16.20 68.20
Om’kumoh Consulting Engineers 51.00 15.00 66.00

Best Evaluated Bids

Element Consulting Engineers (Pty) Ltd for the price of N$ 987,300.00 (excl. VAT).


Project Title: Consultancy services for the tarring of streets and sidewalks

Procurement Number: CS/RB/MWB-15/2020

  1. Scope of Contract: Design and supervision of the provision of the upgrading of various gravel roads to surfaced standards.
  2. Procurement method used: Request for Proposals (Restricted Bidding)
  3. Date of invitation of bids: 24 February 2020
  4. Closing date for submission of bids: 20 March 2020
  5. Date and place of opening of bids: 20 March 2020, Dolphin Boardroom
  6. Number of bids invited: Five (5)
  7. Number of bids received by closing date: Four (4)
  8. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive Reasons why bid is not responsive
Dunamis/Pregon JV Consultants 406,839.13 No Bid price falls outside the 15% threshold
Element Consulting Engineers 237,110.00 Yes
Ingenium Consulting Engineers t/a EMCON Civil/Structural Division N/A No Municipal Fitness/Registration Certificate expired before bid closing date
Seal Consulting Engineers 376,349.74 No Bid price falls outside the 15% threshold

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections / adjustments (N$) Rank
Element Consulting Engineers 237,110.00 237,110.00 1

Best Evaluated Bid: Element Consulting Engineers (Pty) Ltd for the price of N$ 237,110.00 (excl. VAT).

 


Project Title: Consultancy services for the design, contract administration and supervision for the construction of a new main sewerage pump station in Kuisebmond

Procurement Number: CS/RB/MWB-24/2020

  1. Scope of Contract: The appointment of an engineering consulting firm for the design, contract administration and supervision for the construction of a new main sewerage pump station in Kuisebmond.
  2. Procurement method used: Restricted Bidding.
  3. Date of invitation of bids: 9 March 2020
  4. Closing date for submission of bids: 27 March 2020
  5. Date and place of opening of bids: 9 March 2020 at 11:00 in Dolphin Conference Room
  6. Number of bids invited: 27
  7. Number of bids received by closing date: 8
  8. Responsiveness of bids

Table 1: Submission of Mandatory Documents

Bidder’s Name Responsive / Not Responsive Reasons why bid is not responsive
ABD Consulting Engineers No Failed to submit a signed Bid-securing declaration
D&P Engineers and Environmental Consultants No Failed to submit the following documents

·     signed Bid-securing declaration

·     written Labour Act undertaking

·     AA Compliance Certificate

Element Consulting Engineers Yes
Engco Consulting Engineers No Failed to submit a valid municipal fitness certificate
Ingplan Consulting Engineers Yes
Om’kumoh Consulting Engineers Yes
PHIM Consulting Engineers Yes
Windhoek Consulting Engineers Yes

 

Table 2: Technical score sheet

Max Element Ingplan Omkumoh Phim WCE
1 Overall Response 10 10.00 10.00 10.00 9.00 10.00
2 Company Experience 15 12.00 14.00 11.00 13.00 15.00
3 Knowledge & Capacity of Personnel 15 15.00 13.00 15.00 13.50 14.00
4 Economic & Financial Standing 5 5.00 4.00 4.00 1.00 4.00
5 Comments or suggestions from Consultant on the TOR 10 10.00 4.00 7.00 3 3.00
6 Methodology 15 15.00 11.00 13.00 12.00 13.00
TECHNICAL (MIN. 42) 70 67.00 56.00 60.00 51.50 59

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

The financial proposals of the five (5) bidders where opened publicly on 10 June 2020. The financial offers (excl. VAT and contingencies) received are given below.

Bidder Amount (excl. VAT and contingencies) Offers exceeds Municipality’s estimate Rank
PHIM Consulting Engineers N$ 521,740.00 Yes 1
Windhoek Consulting Engineers N$ 637,195.00 Yes 2
Ingplan Consulting Engineers N$ 715,000.00 No 3
Om’kumoh Consulting Engineers N$ 731,109.33 No 4
Element Consulting Engineers N$ 949,180.00 Yes 5

 

Financial Scores

Bidder Technical Score Financial Score Total Score Rank
Om’kumoh Consulting Engineers 60.00 29.34 89.34 1
Ingplan Consulting Engineers 56.00 30 86 2

Best Evaluated Bid: Om’kumoh Consulting Engineers having scored the highest points and in the amount of N$ 731,109.33 (excl. VAT).


Project Title: Construction of a boundary wall at Hermes Pump Station

Procurement Number: W/RFQ/MWB-109/2019

  1. Scope of Contract: The construction of a boundary wall at Hermes Pump Station.
  2. Procurement method used: Request for Quotations.
  3. Date of invitation of bids: 23 March 2020
  4. Closing date for submission of bids: 14 May 2020 (delayed due to Covid-19 lockdown)
  5. Date and place of opening of bids: 14 May 2020 at 11:00 in Dolphin Conference Room
  6. Number of bids invited: 73
  7. Number of bids received by closing date: 15
  8. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive Reasons why bid is not responsive
Ondiiyala Investment CC 112,454.77 No Amendment to BoQ not submitted
Ryno Trade Enterprises CC 83,600.00 No Amendment to BoQ not submitted
Mono Trading CC 93,052.00 No Amendment to BoQ not submitted
Kashikudi Investment CC 108,505.00 Yes
Hamika Trading Group CC 108,930.00 Yes
Vjay Investment CC 125,510.00 Yes
Triple Twenty Seven Trading CC 129,534.00 Yes
Namweda Investments CC 131,675.00 Yes
Magla Investments CC 216,733.80 Yes
Petesi Electrical and Construction Services CC 145,702.65 Yes
Kisangani Investment CC 152,609.22 Yes
Ghaba Investment CC 143,074.60 Yes
Rubytech Engineering Investment cc 189,845.00 Yes
Kashamako Investments CC 224,550.00 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections / adjustments Rank
Kashikudi Investment CC 108,505.00 108,505.00 1
Hamika Trading Group CC 108,930.00 108,930.00 2
Vjay Investment CC 125,510.00 125,510.00 3
Triple Twenty Seven Trading CC 129,534.00 129,534.00 4
Namweda Investments CC 131,675.00 131,675.00 5
Magla Investments CC 216,733.80 145,313.50 6
Petesi Electrical and Construction Services CC 145,702.65 145,702.65 7
Kisangani Investment CC 152,609.22 152,609.22 8
Ghaba Investment CC 143,074.60 142,875.20 9
Rubytech Engineering Investment cc 189,845.00 189,829.00 10
Kashamako Investments CC 224,550.00 224,423.00 11

Best Evaluated Bid: Kashikudi Investment CC at N$ 108,505.00 (excluding VAT).


Project Title: Rehabilitation of pump station sumps at Fairways and Hermes Pump Stations

Procurement Number: W/RB/MWB-39/2020

  1. Scope of Contract: Reline the sumps of Fairways and Hermes pump stations.
  2. Procurement method used: Restricted Bidding
  3. Date of invitation of bids: 8 May 2020
  4. Closing date for submission of bids: 12 June 2020
  5. Date and place of opening of bids: 12 June at 11:00 in Dolphin Conference Room
  6. Number of bids invited: 7
  7. Number of bids received by closing date: 6
  8. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Responsive / Not Responsive Reasons why bid is not responsive
CSV Construction (Pty) Ltd. Yes
Rubytech Engineering Investment CC Yes
Cross-Con Namibia CC No Failed to submit an Affirmative Action Compliance Certificate or waiver
Walcon Construction CC No Failed to submit a valid Municipal Registration or Fitness Certificate
Actual Impact Consulting Group CC Yes
Shamrock Investments2 CC No Failed to submit the Labour Act undertaking

Technical scoring of three (3) remaining bids:

Criteria Max. Rubytech Engineering Investment CC Actual Impact Consulting Group CC CSV Construction (Pty) Ltd
1 Overall Response 10 7 10 8
2 Experience in the industry 15 0 7 9
3 Knowledge & Capacity of Personnel 15 12 15 13
5 Program of Works 5 5 5 5
6 Method Statement 5 5 5 5
TECHNICAL (MIN. 42) 50 29 42 40

Rubytech failed to achieve the threshold scoring of 40 points.

Price comparison for remaining two (2) bids that are substantially responsive (all amounts exclusive of VAT):

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections / adjustments (N$) Rank
Actual Impact Consulting Group CC 782,438.00 782,438.00 1
CSV Construction (Pty) Ltd. 883,058.00 883,181.00 2
Actual Impact Consulting Group CC 560,162.00 560,162.00 1
CSV Construction (Pty) Ltd. 696,205.00 696,164.00 2

Financial and Technical Scores combined

Bidder Technical Score Financial Score Total Score Rank
LOT 1        
Actual Impact Consulting Group CC 42 30 72 1
CSV Construction (Pty) Ltd 40 26.6 66.6 2
LOT 2        
Actual Impact Consulting Group CC 42 30 72 1
CSV Construction (Pty) Ltd 40 24.1 64.1 2

Best Evaluated Bid:

  • Lot 1 – Actual Impact Consulting Group CC in the amount of N$ 782,438.00 (excl. VAT).
  • Lot 2 – Actual Impact Consulting Group CC in the amount of N$ 560,162.00 (excl. VAT).

Project Title: Supply, installation and commissioning of a Board Portal

Procurement Number: G/RB/MWB-41/2020

  1. Scope of Contract: The project involves the supply, installation and commissioning of a Board Portal, as requested for and budgeted by the Office of the CEO (Public Relations).
  2. Procurement method used: Restricted Bidding
  3. Date of invitation of bids: 2 April 2020.
  4. Closing date for submission of bids: 29 May 2020, extended to 19 June 2020 due to Stage 1 Lockdown.
  5. Date and place of opening of bids: 19 June 2020 at 11:00 in Dolphin Conference Room
  6. Number of bids invited: 5
  7. Number of bids received by closing date: 1
  8. Responsiveness of bids (all amounts exclusive of VAT):
Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive
Synapse Business Solutions  335 840.00 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of):

No comparison, since only one bid was received.

Best Evaluated Bid:

Synapse Business Solutions in the amount of N$335,840.00 (excl. VAT). This amount includes the annual license renewal fees for 30 users.


Project Title: Aerial photography survey

Procurement Number: S/ONB/MWB-17/2020

  1. Scope of Contract: The project involves aerial photography imaging to produce updated Aerial Geo Referenced Based Maps for planning purposes.
  2. Procurement method used: Open National Bidding
  3. Date of invitation of bids: 21 February 2020
  4. Closing date for submission of bids: 20 March 2020
  5. Date and place of opening of bids: 20 March 2020 at 11:00 in Dolphin Conference Room
  6. Number of bid documents purchased: 8
  7. Number of bids received by closing date: 4
  8. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive
The IGlobe Group 478,800.00 Yes
PS Consulting Surveyor CC 427,565.05 Yes
HEH Urban Nest Creations CC 502,704.00 Yes
Geosense Limited Incorporated 520,000.00 Yes

Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections / adjustments (N$) Rank
PS Consulting Surveyor CC 427,565.05 427,565.05 1
The IGlobe Group 478,800.00 478,800.00 2
HEH Urban Nest Creations CC 502,704.00 502,704.00 3
Geosense Limited Incorporated (UK/SA) 520,000.00 520,000.00 4

Best Evaluated Bid: PS Consulting Surveyor CC for the amount of N$ 427,565.05 (excluding VAT).