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Bid Awarded:

BIDS AWARDED ON 11 SEPTEMBER 2020


Municipality of Walvis Bay

Executive Summary of Bids Awarded on

11 September 2020

Project Title: SUPPLY, INSTALLATION AND COMMISSIONING OF 110KVA GENSET.

Procurement Number: G/RB/MWB-35/2020

 

  1. Scope of Contract: Supply, delivery and installation of a 110KVa genset that will act as stand-by power for the WWEM offices.

 

  1. Procurement method used: The procurement method used was Restricted Bidding.

 

  1. Date of invitation of bids: 28 April 2020

 

  1. Closing date for submission of bids: 15 May 2020

 

  1. Date and place of opening of bids: 15 May 2020 at 11:00 in Dolphin Conference Room

 

  1. Number of bids invited: 7 (Seven)

 

  1. Number of bids received by closing date: 3 (Three)

 

  1. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Responsive / Not Responsive

(Yes / No)

Reasons why bid is not responsive
Walcon Construction CC Yes
Rubytech Engineering Investment CC No Failed to submit a valid period a Receiver of Revenue Good Standing Certificate
Shamrock Investments No 52 CC Option 1 No Only one-year warranty vs. two years requested in Bid Doc
Shamrock Investments No 52 CC Option 2 Yes

 

  1. Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

 

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections (N$) Price after adjustments (N$) Price after margin of preference (N$)

(if applicable)

Rank
Shamrock Investments No 52 CC Option 2 368,696.00 368,096.00 368,096.00 368,096.00 1
Walcon Construction CC 373,267.00 373,267.00 373,267.00 373,267.00 2

 

  1. Best Evaluated Bid:

Shamrock Investments CC (Option 2) in the amount of N$ 368,096.00 (excl. VAT).

 

 

Project Title: City Branding (Alternatively City Promotional Material)

Procurement Number: EOI/RB/MWB-42/2020

 

  1. Scope of Contract: The project involves the scripting, recording, editing and production of 10 min videos and shorter video clips for uploading on social media, as requested for and budgeted by the Office of the CEO (Public Relations).

 

  1. Procurement method used: The procurement method used was restricted bidding.

 

  1. Date of invitation of bids: 12 May 2020.

 

  1. Closing date for submission of bids: 29 May 2020, extended to 11 June 2020 due to Stage 1 Lockdown.

 

  1. Date and place of opening of bids: 11 June 2020 at 11:00 in Dolphin Conference Room

 

  1. Number of bids invited: 7 (Seven)

 

  1. Number of bids received by closing date: 4 (Four)

 

  1. Responsiveness of bids (all amounts exclusive of VAT):

 

Bidder’s Name Pricing at Bid Opening (N$) Responsive / Not Responsive

(Yes / No)

Reasons why bid is not responsive
New Mission Films CC 112 700.00 No Required documentation incomplete
Nalyeende Group Enterprise CC 16, 500.00 No Does not meet qualifying selection criteria (lack of experience)
Namib Film Trust 104 991.00 Yes
Joe Vision Films 334 098.00 Yes

 

  1. Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

 

Bidder’s Name Price at Bid Opening (N$) Bid Price after corrections (N$) Price after adjustments (N$) Rank
Namib Film Trust 104 991.00 n/a n/a 1
Joe Vision 334 098.00 n/a n/a 2

 

  1. Best Evaluated Bid:

Namib Film Trust, in the amount of N$ 104,991.00 (excl. VAT).

 

Project Title: Provision of cleaning services to various municipal buildings, markets and sites Procurement Number: NCS/RFQ/MWB – 46/2020

 

  1. Scope of Contract: To provide cleaning services to the Kuisebmond and Narraville Municipal Buildings, Esplanade Park Resort, Dolphin Park Resort, Ekutu Informal Trade Area, Kuisebmond Market Mall and Light Industrial Stalls, Kuisebmond Shaded Areas, Business Stalls and Industrial Stalls for a 2-year period commencing on 1 October 2020 and terminating on 30 September 2022

 

  1. Procurement method used: Request for quotations

 

  1. Date of invitation of bids: 13 July 2020

 

  1. Closing date for submission of bids: 14 August 2020

 

  1. Date and place of opening of bids: 14 August 2020, Dolphin Boardroom

 

  1. Number of bids invited: 31

 

  1. Number of bids received by closing date: 20

 

  1. Responsiveness of bids (all amounts exclusive of VAT):

All the bids received were responsive as all compulsory documents were submitted.

 

Name of bidder   Amount (excluding VAT)
  Year Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 7
Landu Cleaning & Catering Y1 12,500.00 9,500.00 37,981.00 35,900.00 11,600.00 10,300.00 11,800.00
Services CC Y2 13,600.00 10,500.00 39,500.00 37,850.00 12,650.00 11,000.00 11,800.00
Menno’s Inn Trading CC Y1 17,623.33 17,623.33 24,664.17 24,664.17 17,623.33 17,623.33 17,623.33
Y2 18,504.50 18,504.50 25,897.33 25,897.33 18,504.50 18,504.50 18,504.50
Afri-Wayca Investment Group Y1 20,434.19 20,606.80 71,842.56 71,842.56 29,809.54 22,528.03 29,809.54
CC Y2 20,434.19 20,606.80 71,842.56 71,842.56 29,809.54 22,528.03 29,809.54
JJJ Trading Enterprises CC Y1 9,800.00 9,800.00 17,200.00 13,000.00 19,500.00 17,800.00 19,500.00
  Y2 10,000.00 10,000.00 19,300.00 15,600.00 20,500.00 18,800.00 20,500.00
Jessma Trading CC Y1 No offer No offer 16,500.0 No offer 11,500.00 9,550.00 8,500.00
Y2 == == 33,000.00 == 23,000.00 19,100.00 17,000.00
Kashamako Investment CC Y1 12,300.00 12,300.00 16,000.00 11,700.00 20,000.00 20,000.00 20,000.00
Y2 12,915.00 12,915.00 16,800.00 12,285.00 21,000.00 21,000.00 21,000.00
Mono Trading CC Y1 10,500.00 10,900.00 15,800.00 11,925.00 16,982.00 13,700.00 12,500.00
Y2 10,500.00 10,900.00 15,800.00 11,925.00 16,982.00 13,700.00 12,500.00
Ondiiyala Investments CC Y1 7,510.00 4,895.00 15,000.00 12,043.00 15,990.0 8,540.00 6,200.00
  Y2 7,560.00 4,940.00 15,100.00 12,093.00 16,020.00 8,620.00 6,270.00
Jamiel Trading CC Y1 7,400.00 4,791.00 14,900.00 19,000.00 19,000.00 7,000.00 8,500.00
Y2 7,500.00 5,000.00 15,200.00 20,000.00 20,000.00 7,300.00 8,900.00
First Fruit Cleaning Services Y1 25,000.00 29,000.00 20,000.00 22,000.00 33,000.00 33,000.00 32,000.00
CC Y2 27,100.00 31,000.00 22,000.00 24,000.00 35,000.00 35,000.00 34,000.00
Tunazo Tjirare Investment CC Y1 7,000.00 4,791.00 No offer No offer No offer No offer No offer
Y2 7,500.00 5,000.00 == == == == ==
Dadema Investment CC Y1 12,800.00 12,800.00 14,600.00 12,000.00 18,500.00 18,500.00 18,500.00
  Y2 13,440.00 13,440.00 15,330.00 12,600.00 19,425.00 19,425.00 19,425.00
Rijameka Investments CC Y1 7,300.00 5,000.00 No offer No offer No offer No offer No offer
  Y2 7,600.00 5,300.00 == == == == ==
Baytech Investment CC Y1 No offer 4,850.00 No offer No offer 14,550.00 9,000.00 7,000.00
  Y2 == 4,850.00 == == 14,550.00 9,000.00 7,000.00
MD Business Solutions CC Y1 8,500.00 5,000.00 14,200.00 13,000.00 10,950.00 7,550.00 3,000.00
  Y2 9,000.00 5,300.00 14,550.00 13,500.00 11,000.00 7,800.00 3,200.00
City & City Trading Enterprises Y1 7,400.00 4,800.00 15,500.00 11,600.00 14,300.00 8,700.00 3,200.00
CC Y2 8,000.00 4,950.00 16,000.00 12,180.00 15,900.00 8,900.00 3,600.00
Longa Cleaning & Construction Y1 6,350.00 7,950.00 17,600.00 No offer 8,700.00 9,500.00 No offer
CC Y2 7,302.50 8,745.00 18,480.00 == 9,570.0 9,975.00 ==
Nalindonde Investment CC Y1 6,350.00 8,089.00 No offer No offer 13,500.00 8,500.00 No offer
Y2 7,055.0 8,987.00 == == 15,000.00 9,350.0 ==
Skyros Trading CC Y1 10,000.00 10,000.00 24,000.00 20,000.00 18,000.00 18,000.00 18,000.00
  Y2 10,000.00 10,000.00 24,000.00 20,000.00 18,000.00 18,000.00 18,000.00
J-Class Investment CC Y1 12,000.00 12,000.00 25,300.00 19,600.00 16,700.00 16,500.00 16,700.00
  Y2 12,000.00 12,000.00 25,300.00 19,600.00 16,700.00 16,500.00 16,700.00

 

  1. Price comparison for bids that are substantially responsive (all amounts exclusive of VAT):

 

The monthly offers for both year 1 and year 2 were multiplied by 12 to annualise it, and then added together to get the total for the determination of the combined offer for both years.

 

As a 10% preference is given to female bidders, all male bidders are indicated with a # and italics and their combined bid amounts will be adjusted upwards by the 10% preference margin, indicated below the actual bid, and will be ranked according to that amount.

 

Lot 1 (Kuisebmond Municipal Building)

 

Bidder Year 1 Year 2 Combined Rank
Tunazo Tjirare Investment CC 84,000.00 90,000.00 174,000.00 1
# Nalindonde Investment CC 76,200.00 84,660.00 160,860.00

176,946.00

2
Jamiel Trading CC 88,800.00 90,000.00 178,800.00 3
Rijameka Investments CC 87,600.00 91,200.00 178,800.00 3
# Langa Cleaning & Construction CC 76,200.00 87,630.00 163,830.00

180,213.00

4
Ondiiyala Investments CC 90,120.00 90,720.00 180,840.00 5
City & City Trading Enterprises CC 88,000.00 96,000.00 184,000.00 6
# MD Business Solutions CC 102,000.00 108,000.00 210,000.00

231,000.00

7
Skyros Trading CC 120,000.00 120,000.00 240,000.00 8
Mono Trading CC 126,000.00 126,000.00 252,000.00 9
# JJJ Trading Enterprises CC 117,600.00 120,000.00 237,600.00

261,360.00

10
Kashamako Investment CC 147,600.00 154,980.00 302,580.00 11
Landu Cleaning & Catering Services CC 150,000.00 163,200.00 313,200.00 12
# J-Class Investment CC 144,000.00 144,000.00 288,000.00

316,800.00

13
# Dadema Investment CC 153,600.00 161,280.00 314,880.00

346,148.00

14
# Menno’s Inn Trading CC 211,479.96 222,054.00 433,533.96

476,997.36

15
# Afri- Wayca Investment Group CC 245,210.20 245,210.28 490,420.56

539,462.62

16
First Fruit Cleaning Services CC 300,000.00 325,200.00 625,000.00 17

 

Lot 2 (Narraville Municipal Building)

 

Bidder Year 1 Year 2 Combined Rank
Baytech Investment CC 58,200.00 58,200.00 116,400.00 1
City & City Trading Enterprises CC 57,600.00 59,400.00 116,800.00 2
Tunazo Tjirare Investment CC 57,492.00 60,000.00 117,492.00 3
Jamiel Trading CC 57,492.00 60,000.00 117,492.00 3
Ondiiyala Investments CC 58,740.00 59,280.00 118,020.00 4
Rijameka Investments CC 60,000.00 63,600.00 123,600.00 5
# MD Business Solutions CC 60,000.00 63,600.00 123,600.00

135,960.00

6
Mono Trading CC 130,800.00 130,800.00 156,960.00 7
# Langa Cleaning & Construction CC 95,400.00 104,940.00 200,340.00

220,374.00

8
# Nalindonde Investment CC 97,068.00 107,844.00 204,912.00

225,403.20

9
Landu Cleaning & Catering Services CC 114,000.00 126,000.00 240,000.00 10
Skyros Trading CC 120,000.00 120,000.00 240,000.00 10
# JJJ Trading Enterprises CC 117,600.00 120,000.00 237,600.00

261,360.00

11
Kashamako Investment CC 147,600.00 154,980.00 302,580.00 12
# J-Class Investment CC 144,000.00 144,000.00 288,000.00

316,800.00

13
# Dadema Investment CC 153,600.00 161,280.00 314,880.00

346,148.00

14
# Menno’s Inn Trading CC 211,479.96 222,054.00 433,533.96

476,997.36

15
# Afri- Wayca Investment Group CC 245,210.28 245,210.28 490,420.56

539,462.62

16
First Fruit Cleaning Services CC 348,000.00 372,000.00 720,000.00 17

 

Lot 3 (Esplanade Park Resort)

 

Bidder Year 1 Year 2 Combined Rank
Jamiel Trading CC 178,800.00 182,400.00 361,200.00 1
Ondiiyala Investments CC 180,000.00 181,200.00 361,200.00 1
City & City Trading Enterprises CC 186,000.00 192,000.00 378,000.00 2
Mono Trading CC 189,600.00 189,600.00 379,200.00 3
# MD Business Solutions CC 170,040.00 174,600.00 344,640.00

379,500.00

4
Kashamako Investment CC 192,000.00 201,600.00 393,600.00 5
# Dadema Investment CC 175,200.00 183,960.00 359,160.00

395,076.00

6
# Langa Cleaning & Construction CC 211,200.00 221,760.00 432,960.00

476,256.00

7
# JJJ Trading Enterprises CC 206,400.00 231,600.00 438,000.00

481,800.00

8
First Fruit Cleaning Services CC 240,000.00 264,000.00 504,000.00 9
Skyros Trading CC 288,000.00 288,000.00 576,000.00 10
Jessma Trading CC 198,000.00 396,000.00 594,000.00 11
# Menno’s Inn Trading CC 295,970.04 310,767.96 606,738.00

667,411.80

12
# J-Class Investment CC 303,600.00 303,600.00 607,200.00

667,920.00

13
Landu Cleaning & Catering Services CC 455,772.00 474,000.00 929,772.00 14
# Afri- Wayca Investment Group CC 862,110.72 862,110.72 1,724,221.40

1,896,643.50

15

 

Lot 4 (Dolphin Park Resort)

 

Bidder Year 1 Year 2 Combined Rank
City & City Trading Enterprises CC 139,200.00 146,160.00 285,360.00 1
Mono Trading CC 143,100.00 143,100.00 286,200.00 2
Kashamako Investment CC 140,400.00 147,420.00 287,820.00 3
Ondiiyala Investments CC 144,516.00 145,116.00 289,632.00 4
# Dadema Investment CC 144,000.00 151,200.00 295,200.00

324,720.00

5
# MD Business Solutions CC 156,000.00 162,500.00 318,500.00

350,350.00

6
# JJJ Trading Enterprises CC 156,000.00 187,200.00 343,200.00

377,520.00

7
Jamiel Trading CC 228,000.00 240,000.00 468,000.00 8
Skyros Trading CC 240,00.00 240,000.00 480,000.00 9
# J-Class Investment CC 325,200.00 325,200.00 470,400.00

517,440.00

10
First Fruit Cleaning Services CC 264,000.00 288,000.00 552,000.00 11
# Menno’s Inn Trading CC 295,970.04

 

310,767.96

 

606,738.00

667,411.80

12
Landu Cleaning & Catering Services CC 430,800.00 454,200.00 885,000.00 12
# Afri- Wayca Investment Group CC 862,110.72 862,110.72 1,724,221.40

1,896,643.50

14

 

Lot 5 (Ekutu Informal Trade Area)

 

Bidder Year 1 Year 2 Combined Rank
# Langa Cleaning & Construction CC 104,400.00 117,000.00 221,400.00

243,540.00

1
# MD Business Solutions CC 131,400.00 132,000.00 263,400.00

289,740.00

2
Landu Cleaning & Catering Services CC 139,200.00 151,800.00 291,000.00 3
Ondiiyala Investments CC 192,240.00 145,116.00 337,356.00 4
Jessma Trading CC 114,600.00 229,200.00 343,800.00 5
Baytech Investment CC 174,600.00 174,600.00 349,200.00 6
City & City Trading Enterprises CC 171,600.00 190,800.00 362,400.00 7
# Nalindonde Investment CC 162,000.00 180,000.00 342,000.00

376,200.00

8
Skyros Trading CC 216,000.00 216,000.00 432,000.00 9
Mono Trading CC 203,784.00 203,784.00 407,568.00 10
# J-Class Investment CC 200,400.00 200,400.00 400,800.00

440,880.00

11
Jamiel Trading CC 228,000.00 240,000.00 468,000.00 12
# Menno’s Inn Trading CC 211,479.96

232,627.96

222,054.00

244,259.40

433,533.96

476,997.36

13
Kashamako Investment CC 240,000.00 252,000.00 494,000.00 14
# Dadema Investment CC 222,000.00 233,100.00 455,100.00

500,610.00

15
# JJJ Trading Enterprises CC 222,000.00 246,000.00 468,000.00

514,800.00

16
# Afri- Wayca Investment Group CC 237,714.48 237,714.48 475,428.96

522,971.86

17
First Fruit Cleaning Services CC 396,000.00 420,000.00 816,000.00 18

 

Lot 6 (Kuisebmond Market Mall and Light Industrial Stalls)

 

Bidder Year 1 Year 2 Combined Rank
Jamiel Trading CC 84,000.00 87,600.00 171,600.00 1
Ondiiyala Investments CC 102,480.00 103,440.00 205,920.00 2
City & City Trading Enterprises CC 104,400.00 106,800.00 211,200.00 3
Baytech Investment CC 108,000.00 108,000.00 216,000.00 4
# Nalindonde Investment CC 102,000.00 112,200.00 214,200.00

235,620.00

5
Landu Cleaning & Catering Services CC 123,600.00 132,000.00 255,600.00 6
# Langa Cleaning & Construction CC 114,000.00 119,700.00 233,700.00

257,070.00

7
# MD Business Solutions CC 131,400.00 132,000.00 263,400.00

289,740.00

8
Mono Trading CC 164,400.00 164,400.00 328,800.00 9
# J-Class Investment CC 198,000.00 198,000.00 396,000.00 10
Jessma Trading CC 138,000.00 276,000.00 414,000.00 11
Skyros Trading CC 216,000.00 216,000.00 432,000.00 12
# Menno’s Inn Trading CC 211,479.96

232,627.96

222,054.00

244,259.40

433,533.96

476,997.36

13
Kashamako Investment CC 240,000.00 252,000.00 494,000.00 14
# Dadema Investment CC 222,000.00 233,100.00 455,100.00

500,610.00

15
# JJJ Trading Enterprises CC 234,000.00 225,600.00 459,600.00

505,560.00

16
# Afri- Wayca Investment Group CC 270,336.36 270,336.36 540,672.72

594,739.99

17
First Fruit Cleaning Services CC 396,000.00 420,000.00 816,000.00 18

 

Lot 7 (Kuisebmond Shaded Areas, Business Stalls and Industrial Stalls)

 

Bidder Year 1 Year 2 Combined Rank
# MD Business Solutions CC 36,000.00 38,400.00 74,400.00

81,540.00

1
City & City Trading Enterprises CC 38,400.00 43,200.00 81,600.00 2
Ondiiyala Investments CC 74,400.00 75,240.00 149,640.00 3
Baytech Investment CC 84,000.00 84,000.00 168,000.00 4
Jamiel Trading CC 102,000.00 106,800.00 208,800.00 5
Landu Cleaning & Catering Services CC 141,600.00 141,600.00 283,200.00 6
Mono Trading CC 150,000.00 150,000.00 300,000.00 7
Jessma Trading CC 102,000.00 204,000.00 306,000.00 8
Skyros Trading CC 216,000.00 216,000.00 432,000.00 9
# J-Class Investment CC 200,400.00 200,400.00 400,800.00

440,880.00

10
# Menno’s Inn Trading CC 211,479.96

232,627.96

222,054.00

244,259.40

433,533.96

476,997.36

11
Kashamako Investment CC 240,000.00 252,000.00 494,000.00 12
# Dadema Investment CC 222,000.00 233,100.00 455,100.00

500,610.00

13
# JJJ Trading Enterprises CC 222,000.00 246,000.00 468,000.00

514,800.00

14
# Afri- Wayca Investment Group CC 237,714.48 237,714.48 475,428.96

522,971.86

15
First Fruit Cleaning Services CC 384,000.00 408,000.00 792,000.00 16

 

  1. Best Evaluated Bids: The best evaluated bids for the period 1 October 2020 until 30 September 2022 taking into consideration the 10% preference to local women, are as follows:

 

  1. Lot 1: Kuisebmond Municipal Building

Tunazo Tjirarare Investment CC

  • monthly amount of N$ 7,000.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 7,500.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 2: Narraville Municipal Building

Baytech Investment CC

  • monthly amount of N$ 4,850.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 4,850.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 3: Esplanade Park Resort

Ondiiyala Investment CC

  • monthly amount of N$ 15,000.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 15,100.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 4: Dolphin Park Resort

City and City Trading Enterprises CC

  • monthly amount of N$ 11,600.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 12,180.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 5: Ekutu Informal Trade Area

Longa Cleaning & Construction CC

  • monthly amount of N$ 8,700.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 9,750.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 6: Kuisebmond Market Mall and Light Industrial Stalls

Jamiel Trading CC

  • monthly amount of N$ 7,000.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 7,300.00 for the period 1 October 2021 to 30 September 2022.

 

  1. Lot 7: Kuisebmond Shaded Areas, Business Stalls and Industrial Stalls

MD Business Solutions CC

  • monthly amount of N$ 3,000.00 for the period 1 October 2020 to 30 September 2021
  • monthly amount of N$ 3,200.00 for the period 1 October 2021 to 30 September 2022.